Quick start

Getting started with SharedSDS

Obtain a login by getting in touch. See the About us page. We will issue a temporary password and you can login, change your password and start entering data. We will also include you in the users mailing list for community or help-desk support with any questions.

 

Visit the server 

Production server - https://ssds.sharedsds.com/admin/

 

Click Substances or mixtures  ... +Add - to arrive at the new substance page. But first, while you can still see the main menu above ... (try Ctrl + once or twice to enlarge images and Ctrl - to restore things)

Theory of operation

Note that you do not start with a new SDS. In the screenshot above you will see no +Add button against SDSs. This is because everything begins with the substance and the SDS is created automatically on the first save.

For a new substance, click +Add and start entering the intrinsic properties on the Substance screen. This should be a gradual process and you can check the SDS taking shape every time you [Save]. Generally, immutable properties are entered on the Substance screen and GHS hazards, precautions etc are displayed for confirmation on the SDS screen.

 

This is the Substance screen you see when you click +Add

The page title is "None" because you have not yet named the substance. Also note below that there are sections for Solid, liquid, Gas and Aerosol because you have not yet specified the physical form of the substance. 

Add new substance

General procedure is to enter data and save as you go. Nothing gets changed/saved until you click one of the [Save] buttons. At that point, the business rules for data entry are checked and certain violations may be detected to prevent bad data being saved. On successfully saving, the SDS may be viewed on-site

Although there are sections here for you to write as much as you need it is best SharedSDS practice to decide after all the automatic hazards and precautions have been included exactly how much additional description is necessary. 

 

To enter data click a (Show) link to reveal fields and help-text in that labelled section. Like this ...

 GHS classification occurs when you click [Save]. However, if you change substance properties you should blank out the pertinent classification so it can be recalculated. Always remember, you can (with very few exceptions) override a SharedSDS calculated classification by putting in your own.

After the first [Save], you will be able to view the auto-generated SDS via the View on site button in the top right corner of the substance page. 

 

Ongoing procedure is to switch back and forth between the substance data and the view-on-site SDS until it has advanced as far as possible using substance data alone. Finally you can leave this substance screen and open the SDS screen to finish off your work and make the SDS effective.

 


[1] Note that the staging server gets blown away and rebuilt from time to time. It is also used to regularly test production server relocation to prove we can keep going at a different location in the event of disaster. Such tests load production data on the staging server. Staging data can be saved on request but with no such request on hand it would be overwritten. Staging data is routinely backed up so it remains available on request for a time.